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- Microsoft Word And Macros
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I recently had the opportunity to attend the 22nd national conference of ACES: The Society for Editing. One of my favorite sessions this year was presented by Rhonda Bracey of CyberText Consulting, who shared time-saving tips for Microsoft Word. Her blog is a great resource for shortcuts, formatting tips and other useful features.
Unfortunately for me and my MacBook, CyberText's tips are all written for Windows users. So for all you other Mac users out there, here are a few translations. The tips in this post are all ways to show hidden formatting in Word, which can help you diagnose problems when text doesn't look right or won't go where you want it to.
The instructions below are for Microsoft Word for Mac, version 16. All of the options for showing formatting and styles will only show up on your screen—they will not affect the printed version of a document.
Formatting marks
Formatting marks may look like clutter if you aren't used to them, but they hold a lot of useful information. For example, uneven paragraph spacing could be caused by soft line breaks, section breaks or a style applied to a paragraph. With visible formatting marks, you can tell what is happening in your document at a glance. You can learn more about formatting marks, including what each symbol means, in the CyberText Newsletter. To turn these marks on and off, click the pilcrow icon (¶) on the Home ribbon or use the keyboard shortcut, ⌘ + 8.
Style labels
There are two ways to do this on a Mac. The simple way is to open the Styles Pane using the button on the far right of the Home ribbon. At the bottom of the Styles Pane, check the box to show styles guides. This will randomly assign a number and color as a label for each style. The labels will appear next to each style in the Style Pane and in the left margin next to each paragraph that uses the style.
If you would rather see the style names next to each paragraph, open the Preferences window from the main menu. Click 'View' and find the preference for 'style area width.' Increase the width to at least an inch (you can adjust it later if you want to change the size). Close the Preferences window and go back to the ribbon. Use the View ribbon to switch to Draft view. All of your paragraphs should now have style names listed next to them. You can return to the standard view by clicking 'Print Layout' on the far left of the View ribbon.
Bookmarks
Bookmarks are useful for creating links within a document or between multiple documents. To show bookmarks in your document, open Preferences, then click 'View' and check the bookmark box. This will put gray brackets around any bookmarked text.
Field Shading
Word has a few special features to help automate tasks like numbering pages and figures or creating a table of contents. These features look like normal text, but they are actually fields that Word fills in according to a set pattern. Entering text manually into these fields stops them from functioning correctly, so it's important to be able to distinguish them from normal text.
To make fields visible, open Preferences, then click 'View' and select your preference for field shading. Rhonda recommends always shading fields, but you can also opt to shade them only when they are selected.
Next time you find yourself struggling with stubborn formatting or misplaced links, try using these tips to uncover the problem.
Know any other great Word tricks? Tell us about them on Twitter.
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5. • Auto Save documents right to Microsoft OneDrive or another cloud provider to access them on any device and at any time you have internet access.
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Microsoft Word And Excel Software For Mac
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What does Microsoft Word do? This application requires a qualifying Microsoft 365 subscription. Microsoft 365 includes premium Word, Excel, and PowerPoint apps, 1 TB cloud storage in OneDrive, advanced security, and more, all in one convenient subscription. With Microsoft 365, you get features as soon as they are released ensuring you're always working with the latest. Create, edit, collaborate, and share documents using Word for Mac. Now it's easier than ever to write, design, and work seamlessly across your devices & with others. Share your files and collaborate in real time within a document or edit Office docs attached to emails. Get smart assistance features as soon as they are released in Word, Excel, and PowerPoint so you're always working with the latest. Whether you're a blogger, writer, journalist, columnist, student, or a project manager working on documentation, Word is your go-to app for working with documents. Kickstart your creativity • Achieve more and enhance your documents with access to a growing catalog of premium templates for Word, Excel, and PowerPoint. • Rich formatting and layout options produce beautifully pristine documents on any device including laptops, iPads, and iPhones. Create with confidence • Receive spelling, grammar, and stylistic feedback on clarity, conciseness, formality, vocabulary, and more with Microsoft Editor. • Auto Save documents right to Microsoft OneDrive or another cloud provider to access them on any device and at any time you have internet access. Accomplish more together • Whether it's a school project, sales pitch, or newsletter, seamlessly work with others with real-time co-authoring to bring your ideas and plans together faster. • Safely share your documents with the click of a button to invite others to edit in real time. Easily manage permissions and see who's currently working in a document. • Add comments or assign tasks to people in your group for clean editing and organization. Learn more about Microsoft 365Microsoft 365 is a cloud-based subscription service that brings together premium versions of Word, Excel, PowerPoint, Outlook and OneDrive, with the best tools for the way people work today. Please visit: http://go.microsoft.com/fwlink/?linkid=2015120 for information on Licensing Terms.Unlock the full Microsoft Office experience with a qualifying Microsoft 365 subscription for your phone, tablet, PC, and Mac. Microsoft 365 annual subscriptions purchased from the app will be charged to your App Store account and will automatically renew within 24 hours prior to the end of the current subscription period unless auto-renewal is disabled beforehand. You can manage your subscriptions in your App Store account settings. This app is provided by either Microsoft or a third-party app publisher and is subject to a separate privacy statement and terms and conditions. Data provided through the use of this store and this app may be accessible to Microsoft or the third-party app publisher, as applicable, and transferred to, stored, and processed in the United States or any other country where Microsoft or the app publisher and their affiliates or service providers maintain facilities. Please refer to the Microsoft Software License Terms for Microsoft Office. See 'License Agreement' link under Information. By installing the app, you agree to these terms and conditions.
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